Orders & quotes
From quote to confirmation to delivery note, with status everyone can see instead of a shared mailbox.
ERP for Luxembourg SMEs
ERP software built around how your company actually works
The usual situation
Excel everywhere, or an ERP nobody wanted
Luxembourg SMEs usually sit between two bad options: spreadsheets that only one person understands, or an international ERP that costs more to configure than to licence.
- Spreadsheets holding the company together
- Orders in one file, stock in another, invoicing in a third. It works until someone is on holiday or a number silently goes wrong.
- Standard ERP that is three sizes too big
- You pay for modules you never open, and a consultant day-rate every time a field needs to change. Most of the system is not for you.
- Systems that do not talk
- Accounting, CRM and stock each hold part of the truth, so people retype the same data and reconcile by hand at month end.
Our approach
Three ways we get you to a working ERP
We start from your processes, not from a product catalogue.
- A lean custom ERP
- One system covering exactly the processes you run — orders, stock, projects, invoicing — and nothing you do not need. Fewer screens, less training, faster adoption.
- Extend what you already have
- If your accounting or CRM works, we keep it and build the missing pieces around it instead of replacing a system your team already knows.
- Connect the tools you keep
- APIs, webhooks and scheduled syncs so orders, contacts and invoices move once, correctly, between the systems you decide to keep.
What it covers
The modules Luxembourg SMEs actually ask for
Built one at a time, in the order that pays back fastest.
Stock & inventory
Live stock levels, reorder points and movements tied to the orders that caused them.
Projects & time
Hours, budgets and progress per project, so margin is visible before the project ends, not after.
Invoicing & dunning
Invoices generated from what actually shipped or was worked, with reminders that go out on their own.
Reporting & dashboards
The five numbers you steer by, on one screen, refreshed automatically instead of assembled every Monday.
Documents & approvals
Quotes, orders and supplier documents in one place, with an approval trail you can show an auditor.
Under the hood
Boring technology, chosen so it still runs in five years
Nothing exotic. A stack we can hand over, hire for, and support from Luxembourg.
How it runs
From first call to a system in daily use
Delivered in slices, so you get value before the whole thing is finished.
Week 1
Discovery
We sit with the people doing the work and map the processes as they really run today, including the workarounds.
Weeks 2–3
Blueprint
A clickable model of the first module, plus a fixed scope and price for it. You approve before anything is built.
Weeks 4–10
Build
The first module goes live with real data and real users. We iterate on their feedback rather than on a spec document.
Ongoing
Rollout & support
Further modules follow the same rhythm. One Luxembourg contact for changes, questions and support.
Not sure whether you need an ERP or just better plumbing?
Bring one process that hurts. In 30 minutes we will tell you honestly whether an ERP is the answer — and if it is not, what is.
Book a discovery call
Pick a time that works for you — we'll talk through your project and see how NexClass can help.
FAQ
ERP questions we get from Luxembourg SMEs
What counts as an ERP for a small company?
One system where orders, stock, projects and invoicing share the same data, instead of four tools that each hold a piece of it. For a 10–50 person company that is usually a handful of well-built screens, not a global platform.
What does a custom ERP cost in Luxembourg?
We scope and price module by module, so the first one is typically a five-figure project rather than an open-ended programme. You see a fixed scope and price before we build, and you can stop after any module.
How long before we can actually use it?
The first module is usually live within 8 to 10 weeks of the first call. We deliberately start with the process that hurts most so the system earns its keep early.
Why not just buy SAP, Odoo or Microsoft Dynamics?
Sometimes you should, and we will say so. Standard ERP is a good fit when your processes are genuinely standard. When most of the budget goes into customising a product to match how you work, building the smaller thing is usually cheaper and easier to live with.
Can you take over our Excel files?
Yes. Existing spreadsheets are usually the best specification available — they show exactly which fields matter. We import the data and keep the logic your team already trusts.
Where is the data hosted?
On EU infrastructure by default, with GDPR handled as part of the build rather than bolted on. If you need the data in Luxembourg specifically, we can arrange that.
Will it work with our accounting software?
In most cases yes. We work with APIs, webhooks, databases and file exchanges, and we connect to what you already use rather than asking you to replace it.
Who owns the system in the end?
You do — code, data and documentation. There is no lock-in that forces you to keep working with us, which is also why we work to keep you.